If you are one of the billions of people who use Microsoft Office for work or personal tasks, you’re likely familiar with its suite of tools for editing and creating documents, spreadsheets, and presentations. But with the latest version of Microsoft Office 365, there are some exciting new features and tools that are worth exploring.
Continue reading because we will dive into what is new in Microsoft Office and how you can use the latest features to streamline your work and be more productive.
What’s New in Microsoft Office
Microsoft Office 365 has introduced some significant new features and tools that are designed to make your work easier, more efficient, and more collaborative. Here are some of the key features you’ll find in the latest version:
1.AI-powered Tools and Features
One of the biggest advancements in the latest version of Microsoft Office is the introduction of AI-powered tools and features. This includes features like Ideas in Excel, which uses machine learning to suggest charts, tables, and other visualizations based on the data you’re working with. There’s also an AI-powered Presenter Coach in PowerPoint, which gives you feedback on your presentation skills and suggests improvements.
2.Collaborative Tools for Remote Work
With more people working distantly than ever before, Microsoft Office has introduced some new features that make it easier to collaborate with others from anywhere. This includes real-time co-authoring in Word, Excel, and PowerPoint, as well as the ability to share files directly from OneDrive and SharePoint. If you want to learn all these softwares, then you should take STL Training courses.
3.New Design and Formatting Options
Microsoft Office 365 also includes some new design and formatting options that can help you create professional-looking documents and presentations with ease. For example, you can now use the Designer feature in PowerPoint to quickly create polished slides with professional design elements.
4.Updated Integrations with Other Apps and Services
Microsoft Office 365 has been updated with new integrations with other apps and services, including LinkedIn and other Microsoft products like Teams and Dynamics 365. This makes it much easier to collaborate and interact with others and integrate your work with other tools and platforms.
5.Smart Lookup
Smart lookup is a powerful new feature in Microsoft Word that allows you to quickly look up information on a particular word or phrase without leaving your document. With smart lookup, you can easily find definitions, synonyms, translations, and more, all with a few clicks.
6.Inking and Drawing Tools
Microsoft Office now includes a range of inking and drawing tools that allow you to create and edit content using a stylus or finger on touchscreen devices. This is particularly useful for artists, designers, and anyone who needs to create visual content.
7.New Chart Types
Microsoft Excel has added a number of new chart types in recent updates, including waterfall charts, funnel charts, and 2D maps. These new chart types can help you visualize your data in new and interesting ways.
8.Improved Accessibility Features
Microsoft Office now contains a number of new accessibility features that make the suite more accessible to people with impairments. Live captions and subtitles, screen readers, and keyboard shortcuts are examples of such functionalities.
How to Use the Latest Features of Microsoft Office
Now that we’ve covered some of the new features in Microsoft Office 365 let’s take a look at how to use them.
1.Using AI-powered tools for document creation and editing
To use AI-powered tools like Ideas in Excel, simply select the data you want to create a chart or table from and then click on the Ideas button in the Insert tab. You’ll be presented with a range of visualizations to select from, and you can choose the one that works best for your data.
2. Collaborating With Others Using Teams and Other Collaborative Tools
To collaborate with others in real-time using Microsoft Teams, simply open the document you want to work on and click on the Share button in the top right corner. You’ll be prompted to add the email addresses of the people you want to interact with, and they’ll be able to access the document from their own Microsoft Office accounts.
3.Formatting Documents with The New Design Options
To use the new design options in PowerPoint, simply select the slide you want to format and then click on the Design tab. You’ll be presented with a range of design themes and options to choose from, and you can customize your slides to your liking.
4.Integrating With Other Apps and Services Like Onedrive and Linkedin
To integrate Microsoft Office 365 with other apps and services like OneDrive and LinkedIn, simply click on the File tab in any Microsoft Office application and select the Account option. From there, you can connect your Microsoft Office account to other apps and services to streamline your workflow and make collaboration easier.
5.Taking Advantage of The New Data Types Feature in Excel
With this feature, you can convert raw data into useful information by pulling information from external sources such as stocks, geography, and company data. To use this feature, simply highlight the data you want to convert and click on the Data tab. Then, select the data type you want to convert it to.
6.Use Powerpoint Designer to Create Professional-Looking Slides Quickly
The designer suggests design ideas for your slides based on the content you add, such as images or text. To use this feature, simply click on the Design tab, then click on the Designer button. Choose the design and style you like best and customize it to your needs.
7.Make Use of The Resume Assistant in Word to Create a Professional-Looking Resume
This feature provides tailored guidance on content and design and also connects you to professional LinkedIn profiles to help you find the right job. To use this feature, simply click on the Review tab, then click on the Resume Assistant button.
8.Explore The New Ink-To-Text Feature in Onenote
This feature lets you write with a pen or stylus on a touchscreen device and convert your handwriting to text. To use this feature, simply write on the screen, select the handwritten text, and click on the Ink to Text button in the Draw tab.
9.Enjoy The New Presenter Coach Feature in Powerpoint
This feature helps you rehearse your presentation by giving you real-time feedback on your pace, tone, and other factors that can affect your delivery. To use this feature, simply click on the Rehearse with Coach button in the Slide Show tab and follow the prompts.
Tips for Getting the Most Out of Microsoft Office
Aside from the new features and capabilities in Microsoft Office 365, there are several pointers to assist and help you in getting the most out of the suite. Here are a few to think about:
1.Use Templates
Microsoft Office includes a wide range of templates for Word, Excel, PowerPoint, and other applications. Using templates can help you save your time and effort by providing pre-designed layouts and formatting for common document types, such as resumes, newsletters, and budgets.
2.Learn To Use Conditional Formatting
Conditional formatting in Microsoft Excel is a powerful tool that allows you to apply formatting rules to cells based on their values. Conditional formatting, for example, can be used to highlight cells that contain a specific value or fulfill a specific requirement.
3.Use Onedrive for Cloud Storage
Microsoft OneDrive is a cloud storage service. It is linked with Microsoft Office, where you may keep your papers in the cloud and access them from any device, anywhere, by using OneDrive. You may also collaborate in real-time by sharing your papers with others.
4.Use The Tell Me Feature
The Tell Me feature is available in most Microsoft Office applications and allows you to search for a specific command or feature. Simply type what you’re looking for in the Tell Me box, and Microsoft Office will display relevant commands and options.
5.Customize Your Ribbon
The ribbon is the main toolbar in Microsoft Office and can be customized to suit your workflow. You can add or remove commands from the ribbon, create custom tabs, and rearrange the order of commands to make your most frequently used tools easily accessible.
6.Explore Add-Ins
Microsoft Office also supports add-ins, which are third-party tools and applications that can extend the functionality of the suite. There are many add-ins available for Microsoft Office, including tools for grammar checking, project management, and data visualization.
7.Use Quick Parts in Word
Quick Parts is a feature in Microsoft Word that allows you to save and reuse content, such as text, graphics, and tables, in your documents. This can save you effort and time when crafting repetitive or complex documents.
8.Master Keyboard Shortcuts
As previously stated, Microsoft Office has a number of keyboard shortcuts that can help save your time and boost your productivity. Spend some time learning the most frequently used keyboard shortcuts for the programs you use the most.
9.Use The Researcher Feature in Word
The Researcher feature in Microsoft Word allows you to find and insert relevant content, such as images and articles, directly into your document. This can save you time and help you find authoritative sources for your work.
10.Collaborate With Others Using Comments and Track Changes
Microsoft Office includes powerful collaboration features, including the ability to add comments to documents and track changes made by multiple users. These features can help you work with others more effectively and ensure that everyone is on the same page.
Conclusion
In conclusion, Microsoft Office 365 has introduced some exciting new features and tools that can help you be more productive, collaborative, and efficient in your work. From AI-powered tools for document creation and editing to new design and formatting options, Microsoft Office 365 has something for everyone.
By exploring the latest features of Microsoft Office and learning how to use them, also try to explore 2beshop, you can streamline your work and get more done in less time. Whether you work from home or the workplace, Microsoft Office 365 is a powerful tool that may help you reach your objectives and boost your productivity.
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